Templates that get out of your way
75 wiki templates for the documents teams write the most — engineering, product, ops, design, and more. Each documentation template is shaped to land in your wiki and start being useful immediately, not to live as a screenshot in a slide.
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Software Engineering
11
Project README
Document a project's purpose, setup instructions, architecture, and contribution guidelines.
API Documentation
Protocol-agnostic API documentation covering contract, authentication, errors, reliability, versioning, and operations.
Architecture Decision Record (ADR)
Structured record of an architecture decision: context, options evaluated, decision rationale, and consequences.
Bug Report
Report a bug with reproduction steps, expected vs. actual behavior, and environment details.
Code Review Checklist
Systematic checklist for reviewing pull requests covering correctness, security, performance, and style.
Incident Postmortem
Blameless incident analysis with timeline, root cause, impact quantification, and tracked action items.
Solution Architecture
End-to-end solution architecture covering business case, system design, data model, security, integration, and implementation strategy.
Release Notes
User-facing release notes covering features, improvements, fixes, breaking changes, and upgrade guidance.
Sprint Retrospective
Sprint retro covering what happened, what we learned, previous follow-ups, action items, and team health.
Technical Onboarding Guide
Time-phased onboarding guide: Day 1 access and setup, Week 1 codebase and first PR, Weeks 2-4 going deeper.
Technical Strategy
Engineering direction, priorities, technology radar, technical debt plan, and investment allocation.
Product Management
9
Competitive Analysis Template for SaaS teams
A comparison table plus the 'so what' that follows.
Product Brief Template
A one-page PRD: problem, user, success, scope.
Product Roadmap Template
Now, next, later — with the why attached to each.
User Persona Template
One page, grounded in research, not invention.
A/B Test Plan
Design an experiment with hypothesis, variants, success metrics, and sample size requirements.
Feature Specification
Detail a specific feature with user stories, acceptance criteria, edge cases, and dependencies.
Product Launch Checklist
Track every pre-launch, launch day, and post-launch task to ensure nothing falls through the cracks.
Product Strategy
Strategic direction, positioning, investment priorities, and roadmap for a product or product line.
User Research Synthesis
Synthesize findings from user research into themes, insights, and actionable recommendations.
Operations / DevOps / SRE
8
Disaster Recovery Plan Template
Targets, runbook, and contacts — testable, not shelf-ware.
Capacity Planning
Capacity assessment: current utilization, growth projections, bottlenecks, and scaling recommendations with cost impact.
Change Management Record
Change request with scope, risk assessment, step-by-step implementation, rollback plan, and approvals.
Incident Response Playbook
Step-by-step incident response: severity classification, roles, detection through resolution, and communication templates.
Infrastructure Cost Report
Infrastructure cost breakdown, optimization opportunities, team allocation, and spend forecast.
On-Call Handoff
Shift handoff: system status, active issues, pending actions, recent changes, and tips for the incoming engineer.
SLA / SLO Definition
SLO targets, error budgets, alerting thresholds, SLA commitments, and escalation policies.
Service Runbook
Operational runbook: health checks, common procedures, rollback, dependencies, and escalation.
Design
6
Accessibility Audit
Accessibility audit: findings by severity, WCAG criteria, and remediation plan.
Design Brief
Design project kickoff: problem, users, success criteria, constraints, and deliverable timeline.
Design Critique Notes
Design review notes: feedback with priority, decisions made, and next steps.
Design Handoff Spec
Developer handoff: components, states, layout, interactions, accessibility, and copy.
User Research Plan
Research plan: what to learn, who to talk to, session structure, and timeline.
Design Strategy
Design team direction: vision, principles, focus areas, design system status, research roadmap, and team growth.
Marketing
9
Case Study Template
Four sections. One page. No filler.
Marketing Strategy Template
Audience, positioning, channels, and one metric.
Press Release Template
Five parts, one page, written the way editors scan.
Blog Post Outline
Structure a blog post with headline options, key points, SEO keywords, and call to action.
Brand Voice Guidelines
Define your brand's personality, tone, writing style, and do's and don'ts for consistent communication.
Campaign Brief
Define campaign objectives, target audience, channels, timeline, budget, and success metrics.
Content Calendar
Plan and track content across channels with topics, owners, statuses, and publish dates.
Email Campaign Brief
Plan an email campaign with audience segmentation, messaging, design requirements, and A/B test variants.
Social Media Plan
Plan your social media strategy with platform focus, content mix, posting cadence, and engagement goals.
HR / People Operations
5
Performance Review Template
Four sections managers can fill in honestly.
Employee Onboarding Plan
90-day onboarding: pre-arrival, week 1, 30/60/90 goals, check-in schedule, and key contacts.
Exit Interview Summary
Exit interview: why they're leaving, what they'd change, boomerang potential, and patterns to act on.
Job Description
Job posting: role overview, responsibilities, requirements, compensation, and hiring process.
Company Policy
Company policy template: purpose, rules, procedures, exceptions, FAQ, and change log.
Finance
5
Budget Proposal
Budget request with breakdown, ROI analysis, alternatives, and staged approval.
Expense Report Summary
Period expense summary: spend vs. budget, variances, policy exceptions, and optimization opportunities.
Financial Model Assumptions
Document and validate the assumptions behind a financial model: revenue, costs, scenarios, and change log.
Investment Memo
Investment evaluation with financial analysis, scenarios, assumptions, risks, and recommendation.
Quarterly Business Review (QBR)
Quarterly financial review: actuals vs. plan, variance analysis, updated forecast, and next quarter priorities.
Legal
6
Compliance Checklist
Compliance tracking: requirements status, gap remediation, risk exceptions, audit history, and training.
Contract Review Notes
Contract analysis: key clauses, risk assessment, recommended changes, and approval workflow.
Data Processing Agreement Review
DPA review: processing scope, GDPR protections checklist, sub-processors, and recommended changes.
Legal Hold Notice
Litigation hold: what to preserve, who must comply, IT actions, and hold release procedure.
NDA Review Checklist
NDA review: quick-check red flags, clause-by-clause analysis, verdict, and proposed redlines.
Vendor Assessment Checklist
Vendor evaluation: security, privacy, business viability, risk summary, and approval.
Ad Operations
6
Ad Ops Troubleshooting Guide
Symptom-based troubleshooting: quick reference table, step-by-step diagnostics for common ad ops issues, and escalation.
Campaign Performance Report
Client-facing campaign report: delivery vs. goals, pacing, performance breakdown, optimizations, and recommendations.
Campaign Trafficking Checklist
Step-by-step trafficking checklist: pre-flight verification, ad server setup, QA, go-live, and first 48-hour monitoring.
Insertion Order (IO)
Formalize a media buy with advertiser details, placements, pricing, flight dates, and creative specs.
Monthly Analytics Dashboard
Monthly ad ops review: revenue, inventory, key metrics trends, top/bottom performers, and next month prep.
Discrepancy Investigation
Structured investigation of impression, click, or revenue discrepancies between any two ad tech systems (ad server vs. third-party, exchange vs. DSP, SSP vs. buyer).
General / Cross-Functional
10
Meeting Notes Template
Decisions and owned actions, not a transcript.
Decision Log
Record a decision: context, options considered, what was decided and why.
Knowledge Base Article
Help article: overview, step-by-step instructions, troubleshooting, and FAQ.
Lessons Learned
Post-project review: what worked, what didn't, surprises, and recommendations.
Project Kickoff
Project alignment: why, scope, team, timeline, risks, and communication plan.
Standup Notes
Daily standup: done, doing, blocked, and team announcements.
Team Retrospective
Team retro: previous follow-ups, what worked, what didn't, learnings, and action items.
Weekly Status Update
Weekly update: highlights, completed work, in progress, blockers, and next week priorities.
1:1 Meeting Notes
Recurring 1:1 agenda: check-in, their topics first, wins, growth area, and action items.
Team Charter
Team alignment: purpose, ownership, people, working agreements, and success metrics.