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HR / PEOPLE OPERATIONS TEMPLATE

Company Policy Template

Company policy template: purpose, rules, procedures, exceptions, FAQ, and change log.

Use this template

What's inside

Field

Details

Policy

Policy name

Status

Active

Owner

Person or team responsible

Approved By

Name and title

Effective Date

Last Updated

Next Review

Purpose

Why does this policy exist? What problem does it solve or what behavior does it guide? One paragraph in plain language.

Who This Applies To

All employees? Specific teams? Contractors? Specific locations or jurisdictions?

Policy

The actual rules. Write them clearly enough that someone can follow them without asking HR for clarification. Use numbered items for anything that has a specific procedure.

Rule

Details

Core rule or guideline

Explanation and any specifics

How To

If this policy requires employees to do something (submit a request, get approval, file a report), explain the step-by-step process here.

Step

Action

Who

1

What to do

Employee / Manager / HR

2

3

Exceptions

Can exceptions be made? If yes, who approves them and how? If no, say so clearly.

Exception Type

Approved By

How to Request

Type of exception

Name / role

Process

FAQ

Question

Answer

Question employees commonly ask about this policy

Clear answer

Related Policies

  • Link to related policy

Change Log

Date

Change

Reason

What changed

Why

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